Venue

Choos­ing a venue is one of the most impor­tant deci­sions in event pro­duc­tion. It is the eas­i­est to book a venue designed for events, a con­cert or con­fer­ence hall, an event park or are­na. Often, how­ev­er, the atmos­phere of the event and the entire brand may be built on a sur­pris­ing loca­tion choice, in which case spe­cial atten­tion should be paid to respon­si­bil­i­ty actions.

A cen­tral loca­tion in the city or a loca­tion with good traf­fic con­nec­tions reduce emis­sions in an exem­plary man­ner.

Do this

Begin­ners

Choose a venue that can be eas­i­ly accessed via pub­lic trans­porta­tion or, for exam­ple, by bike.

If your event is orga­nized out­doors, ensure that there is an infra­struc­ture that cor­re­sponds the capac­i­ty of the event (e.g. elec­tric­i­ty, waste man­age­ment, toi­lets and stage struc­tures) or that you can bring one to the venue.

Take care of the venue’s san­i­ta­tion dur­ing and also after the event.

Advanced

When organ­is­ing an event indoors, inquire the house about how they take envi­ron­ment into con­sid­er­a­tion and hope for envi­ron­men­tal­ly friend­ly choic­es.

Exam­ine and min­i­mize the impact of your out­door event on water­ways, soil and veg­e­ta­tion.

Do not dis­turb the nature, but rather pro­tect sen­si­tive veg­e­ta­tion from stomp­ing, for exam­ple by fenc­ing or lim­it­ing bird nest­ing areas away from event use.

Next Lev­el

Choose a venue with an envi­ron­men­tal cer­ti­fi­ca­tion or sus­tain­abil­i­ty pro­gramme.

Try to col­lab­o­rate with events that are orga­nized before or after your event. If you orga­nize events on con­sec­u­tive week­ends in the same loca­tion, you may be able to build shared infra­struc­ture, which reduces both the expens­es and the emis­sions from con­struc­tion.

If you are deter­mined to orga­nize your event at a nature site, read care­ful­ly the pdf Juh­lat luon­non hel­mas­sa pub­lished by Met­sähal­li­tus (in Finnish), even if your venue is not at a nature con­ser­va­tion area.