Venue
Choosing a venue is one of the most important decisions in event production. It is the easiest to book a venue designed for events, a concert or conference hall, an event park or arena. Often, however, the atmosphere of the event and the entire brand may be built on a surprising location choice, in which case special attention should be paid to responsibility actions.
A central location in the city or a location with good traffic connections reduce emissions in an exemplary manner.
Do this
Beginners
Choose a venue that can be easily accessed via public transportation or, for example, by bike.
If your event is organized outdoors, ensure that there is an infrastructure that corresponds the capacity of the event (e.g. electricity, waste management, toilets and stage structures) or that you can bring one to the venue.
Take care of the venue’s sanitation during and also after the event.
Advanced
When organising an event indoors, inquire the house about how they take environment into consideration and hope for environmentally friendly choices.
Examine and minimize the impact of your outdoor event on waterways, soil and vegetation.
Do not disturb the nature, but rather protect sensitive vegetation from stomping, for example by fencing or limiting bird nesting areas away from event use.
Next Level
Choose a venue with an environmental certification or sustainability programme.
Try to collaborate with events that are organized before or after your event. If you organize events on consecutive weekends in the same location, you may be able to build shared infrastructure, which reduces both the expenses and the emissions from construction.
If you are determined to organize your event at a nature site, read carefully the pdf Juhlat luonnon helmassa published by Metsähallitus (in Finnish), even if your venue is not at a nature conservation area.
